RiOrganise

• Personal & team task boards (Workboard)

• Kanban boards with drag-and-drop

• Gantt charts with dependencies & sub-tasks

• Rich text notes with a sticky-note board view

• Team calendar with UK bank holidays

• Personal calendar & day planner

• Meeting agendas, minutes & action tasks

• Team messaging with voice notes & file sharing

• Time tracking with timer, alarm & reports

• Client management & invoice generation

• Encrypted vault for passwords, cards & secrets

• Push & in-app notifications

• Two-factor authentication (2FA)

• Dark mode & mobile-ready

• Role-based team management

• Installable as a home screen app (PWA)

Everything you need to know about RiOrganise

Most of us spend our workday jumping between five different apps just to figure out what we're supposed to be doing. You have your personal to-do list in one place, the team's project plan in another, a dozen conversations happening in a chat app somewhere else, and your passwords scattered across three different spreadsheets and a sticky note. RiOrganise is our attempt to put all of that in one room so you can stop hunting for information and just get to work.

Take A Look At RiOrganise Today

Your private work and the team space

One of the biggest headaches in project management is the overlap between what you're doing and what the team is doing. Usually, you either have to keep your own private notes somewhere else or risk everyone seeing your messy "in-progress" thoughts.

We solved this by splitting the app into two zones: Personal and Team. Your Personal Zone is yours. Anything you put there—boards, notes, or calendars—is private by default. It's like your own little office. The Team Zone is the shared space. This is where the team project boards, notice boards, and team calendar live. It makes it very clear where the boundaries are, so you don't have to worry about accidentally sharing a half-finished idea with the whole company. If you do have a board that isn't for the whole team but needs a few eyes on it, you can set it to "Shared" and invite specific people as either Editors or Viewers.

Organising tasks with Workboards

The Workboard is the heart of the app. It's a structured list, but you have total control over how it looks. You can organise tasks into groups—like "In Progress" or "Backlog"—and give each group its own colour. It makes it much easier to keep on top of things when you can see exactly where every task sits just by looking at the colours.

If there's a board you use every single day, you can star it as a favourite. These starred boards live in a dedicated "Favourites" section at the very top of your sidebar, so they are always one click away. You can also resize your columns just by dragging their edges, and the task name column will dynamically shift to fill the remaining space.

The real power is in the columns. You aren't stuck with just a checkbox. You can add specific column types for Status (which you can customise per group), a Person column to assign someone, a Date picker for deadlines, and columns for plain text or numbers. Status columns are fully yours to define—you set the labels, the colours, and the order, all per board.

If you need to get into the weeds, you just click a task and a detail panel slides in from the right. This is where you can write long descriptions, move the task to a different group, or link a shared note directly to it. You can handle file attachments and full comment threads right there in the panel, and comments support @mentions so you can pull a specific person into the conversation without them having to go looking for it. If you need to reorganise things, you can move or copy an entire group of tasks from one board to another. When you're done with a project, you have two choices: you can "Archive" it to hide it from your active list while keeping it safe, or move it to the "Trash." Boards in the trash can be restored individually, or you can empty the whole thing to delete everything permanently. If you need to get your data out, you can export a whole group to Excel with one click, or if you're coming from a spreadsheet, you can just paste your data straight into the board.

Keeping things moving with Kanban

Kanban is a visual way to track a workflow. Instead of a list, you have cards in columns—usually representing stages like "To Do," "In Progress," and "Done." You just drag and drop the cards as the work moves forward.

Just like workboards, both Kanban and Gantt have distinct Personal and Team sections in the sidebar, complete with a count of how many boards are in each zone. They also have the exact same sharing options: keep it Private, share it with specific Editors or Viewers, or open it to the Whole Team.

It's great for daily work because you can see at a glance if one stage is getting backed up. Each card can hold the full story: the assignee, the deadline, custom labels, links, any files, comments, and even voice notes if you want to leave a spoken update directly on the card. If a project finishes, you can archive the board to keep your sidebar clean, but the history stays there if you ever need to go back and check something.

Seeing the big picture with Gantt charts

For projects where the timeline is the most important part, we use Gantt charts. Think of this as a big horizontal map of your project. Your tasks are shown as bars that stretch across the calendar, so you can see exactly how long a phase is going to take and how they all overlap.

The bars show the full span of the work, and each primary task can have its own sub-tasks nested underneath it, so you can break a phase down without losing the high-level view. We've also included clear visual markers for major milestones, which act like goalposts so you can see exactly how close you are to the finish line. The best part is tracking dependencies—basically knowing that Task B can't start until Task A is finished. We draw these as live arrows directly on the chart, so when you're looking at it, you can immediately see the knock-on effect. A two-day delay on a small task early on can push a major milestone back by weeks, and the chart makes that completely visible. Like everything else in the app, you can keep these private, share them with specific people, or open them up to the whole team.

Notes that work how you think

Note-taking usually goes one of two ways: a giant list of titles you can't remember, or a mess of digital sticky notes. We let you do both. You can look at your notes in a standard list, or switch to a "Board view."

To help you find things, there's an instant-filter search bar that sorts through your titles as you type. You can also sort your list by when they were last updated, the date created, alphabetically, or by "Favourites first." Just like boards, you can star your most important notes to keep them at the top.

The Board view is a pinboard where your notes look like physical sticky notes pinned to a cork board. You can drag them around, change their colours, and even set them to different sizes—Small, Medium, or Large—depending on how important the idea is. We even gave them a slight rotation so they feel a bit more natural. If you're brainstorming, you can switch to a free-form layout and put them anywhere on the canvas. If you need to change something, you just double-click to edit the text right on the card. When a note turns into a project plan, you can mark it as "Shared" and link it directly to a task on your Workboard.

Staying in sync with the Calendar

We've included two separate calendars because your life is more than just your job. Your Personal Calendar is for your own appointments and reminders that stay private. Whether it's a reminder for your sister's birthday so you don't end up on the family blacklist for another six months, or a notification for a 7:00 AM gym class that you deep down know you're going to sleep through, it stays between you and the calendar. Nobody else is going to see it. If you need to plan out your day in detail, you can drop into the Day View—a full 24-hour timeline where you can lay out exactly where each block of work or appointment fits, complete with colours and notes.

Then there's the Team Calendar. This is for the stuff that affects everyone: UK bank holidays are already in there for you, alongside company events, project deadlines, and meetings. It's there as soon as you open the app, so you aren't going to forget that Tom is on holiday for two weeks right when you need him for a deadline. When you click on a day, you get a detail panel showing everything scheduled for that date, with an hourly schedule view for any timed events. We also took the upcoming events for the next 30 days and put them on the Team Notice Board, colour-coded by urgency. Between the two of them, you're basically never going to have an excuse for forgetting anything ever again.

Running meetings properly

There's a whole section in the app dedicated to meetings, because a meeting without a structure usually turns into twenty minutes of deciding what the meeting is actually about.

You can create a meeting, add your agenda items—each one with an owner, a time allocation, and prep notes—and send the full agenda to all attendees by email directly from the app. During the meeting, you fill in the minutes for each item on the spot. Afterwards, you can generate a brand new Workboard straight from the agenda, turning your action items into assignable tasks automatically. The people responsible get an email notification so nothing falls through the cracks.

Chatting where the work happens

The problem with apps like Microsoft Teams or Google Chat is that the conversation is always miles away from the actual work. You end up having a great discussion about a project, and then three days later, nobody can remember what was decided because it's buried under five hundred other messages.

In RiOrganise, you can message your team directly where the boards are. You can have one-on-one private messages or set up group chats for specific teams, complete with custom icons you can upload and crop directly in the app. You'll also see a live unread count on the messages icon in the header—it updates every 30 seconds in the background and the moment you come back to the tab, so you always know what's waiting for you.

You can send files, images, and even voice notes. If you're talking about a proposal, you attach it right there. Nobody has to go hunting through folders or switch apps to find the context. If you want to see the conversation in a different style, there's a layout toggle between a Slack-style feed and a WhatsApp-style bubble view—whichever suits how your brain works. You can search back through any thread, see read receipts on your own messages, and reply directly to specific messages to keep different threads from getting tangled.

There's also a feature called "Outstanding" for those conversations that need following up. If someone sends you something that needs an action from you, you can flag it and it goes into a separate list—organised into what's waiting on you, what you're waiting on from someone else, and reminders you've set for yourself. It stops important things from getting lost in the scroll.

And if a great idea comes up in a message, you can turn it into a task on a Workboard without leaving the conversation. Pick the board, pick the group, and it's there.

The Team Notice Board

The Team Notice Board is the central spot for the whole organisation. It gives you some quick stats like the total number of members and how many active boards the team is running, but mainly it's for communication.

Admins can post a "Team Notice" here—which is basically a general announcement or a set of instructions that everyone sees as soon as they visit the page. It's also where the admin side of things happens, like seeing the full member list and roles. We use a three-tier system for roles: Members handle the daily work, Admins manage the organisation (like uploading the company logo, setting a tagline, or posting notices), and Super Admins handle the platform-level administration.

From the member list, Admins can promote someone to Admin, demote an admin, or remove a member entirely—all of which require a confirmation click to avoid accidents. It's worth noting that the secure invite links generated here are the only way anyone joins the team—there's no "open door" policy, so your workspace stays secure. You can see a list of active invite links and revoke them individually if you need to cancel an invitation before it expires. Those links stay active for 7 days before expiring, so you don't have to worry about old invitations sitting around forever.

Notifications

To make sure you don't miss anything important while you're busy, the notification system keeps a quiet eye on things. You'll see a little badge on the bell icon in the header whenever something needs your attention.

It triggers if someone assigns you to a task, leaves a comment on a project you're involved in, or attaches a file you need to see. Each of these has its own icon so you know if it's an assignment, a comment, or an attachment before you click. The best part is that you don't have to go looking for the work—one click on the notification takes you straight to the right board and automatically opens the detail panel for that specific task. If things get too busy, there's a "Clear all" button to empty the list at once. You're in, you do the work, and you're out.

If you want to take it a step further, you can enable push notifications so that alerts find you even when the app isn't open. You can control exactly which types of notification are allowed to interrupt you—task assignments, comments, new messages, meeting reminders—and turn off anything that isn't relevant to how you work.

Keeping track of time

RiOrganise has a built-in time tracker so you don't need a separate app just to figure out where your hours went. Start the timer when you begin a piece of work, stop it when you're done, and it all gets logged automatically. You can assign time to a project, toggle between tracking for yourself or on behalf of the team, and if you forgot to start the timer, you can add an entry manually with a start time, an end time, and a note.

You can set up time tracking projects with colour codes so your entries are easy to read at a glance, and link a project to a specific client if you need to bill for it. At the end of the week, there's a report that shows exactly where your hours went—broken down by project and by day—and you can export it as a PDF to share or file.

There's even an alarm built into the timer. If you have a call at 3pm and you're likely to lose track of time, set the alarm and the app will tell you when to wrap up.

Tracking clients and generating invoices

For the admins, there's a full client management section. You can store each client's contact details and keep notes against them, then run a time report for any date range to see exactly how many hours your team has logged against that client's work. When it's time to bill, you can generate an invoice directly from that report with one click.

The invoice settings section is where you configure all the details that go on every invoice—your business name, address, VAT number, payment terms, and bank details—so you only have to fill that in once. Invoices track their own status through draft, sent, paid, and overdue, and you can open a print-ready version in your browser to save as a PDF or send it straight to the client.

An encrypted vault for your passwords and sensitive data

This one is a bit different from the rest of the app. The Vault is where you keep things that need to be genuinely secure—passwords, WiFi codes, API keys, serial numbers, bank card details, and anything else you'd normally hide in a spreadsheet or on a Post-it note you probably shouldn't have left on your desk.

Everything stored in the Vault is encrypted using AES-256-GCM before it touches the database. That means even if someone got into the database, the data would be unreadable without the encryption key. The Vault is gated behind Two-Factor Authentication—you need to have 2FA set up before you can access it, and it locks itself again after a period of inactivity that you choose.

There are three sections: Passwords (for logins, with a built-in password generator), Wallet (for bank accounts, cards, and pensions with individual reveal buttons for each sensitive field), and Secrets (for things like WiFi passwords, API keys, recovery codes, and serial numbers). Each of these can be kept personal or shared with your team, and for team entries, you can set permissions at the individual member level—so some people can view and copy, and others can also edit.

There's also a full password history on every entry. Every time you update a password, the old one is archived with a timestamp and a note explaining why it was changed, so you always have a record if something goes wrong.

Managing your account

This is your personal corner for getting things set up. You can update your display name and upload a profile photo so people know who is actually assigning them work or leaving comments.

We've also put your security settings in here. You can update your password whenever you need to, and we've included Two-Factor Authentication (2FA). If you want to use the Vault to store your sensitive data, you'll need to set this up—but for regular use of the rest of the app, it's an optional extra layer of security. Either way, enabling it adds a second verification step to your login, which is just a sensible way to ensure your private boards and late-night notes stay for your eyes only.

Built for your team (and your phone)

It doesn't matter if you're a two-person startup or a large organisation; the app is built to handle the scale. And because work doesn't just happen while you're sitting at a desk, the app is fully responsive. It has a dedicated mobile menu so you can check your boards or reply to messages from your phone while you're on the move. You can also install it directly to your home screen like a native app—no app store involved. We've even included a dark mode toggle, because sometimes you're finishing a project late at night and you don't need the white screen burning your retinas.

Exploring the Demo

We know that moving your whole workflow into a new app is a big ask. That's why we built a demo environment called "The Demo Company." It's already filled with realistic boards, tasks, notes, time entries, and messages so you can see how the app handles a heavy workload and helps you stay on top of things. It's a read-only space, so you can click around and explore everything—from the Gantt charts to the message history—without worrying about breaking anything. It's the easiest way to see if the app fits the way you work before you commit.

Try The Demo!

Software that actually fits you

What you see in RiOrganise is an example of how we think software should work, but we don't really believe in "off-the-shelf" solutions. Every company has a different way of doing things, and we don't think you should have to change your workflow to fit into an app.

If this is the sort of thing you're looking for, but you have specific needs that aren't covered here, get in touch with us. We can create a version of this platform especially for your company. If there are features missing that would make your life easier, we can build them in. If there's stuff in here you'll never use, we can take it off. Our whole philosophy is about creating software that fits you, the customer, perfectly, rather than making you change the way you work to fit the software.

There's a whole collection of these

RiOrganise is one part of something bigger, the RiCollection. What if the software your business needs already exists—and can still be made entirely your own? That's the idea behind the Ri Collection: fully working applications, each one customisable to your business.

The Ri Collection

Of course, its always good to get a feel of what a software company makes, so take a look at just a few of our RiCollection Apps. Here is just a taster of what we create.

RiWord — Hands-free computing, properly done. RiWord listens to your voice and turns it into action: reading your taskbar, opening your apps, pasting text where you need it, searching the web, and transcribing speech so you never have to stop what you're doing just to type something.

Visit RiWord

RiCreate — Content for your website and your social media, generated from what's actually on your Richah website. It reads your existing content, understands your business, and produces copy that sounds like you. No generic prompts, no starting from a blank page—just content that fits.

Visit RiCreate

RiMail — The email engine that ties the Richah suite together. Design branded templates with AI, configure your mail profiles, and then let any of your systems send professional, on-brand emails through a single API call. One setup, consistent emails, everywhere.

RiCheck — Peace of mind for the things running in the background. RiCheck keeps an eye on your tasks, services, and processes, and records the exact moment anything stops. So when something goes wrong overnight, you're not guessing what happened—you already know.

RiNet — A fully working intranet, ready the day it's deployed. Whether it goes on premise or in the cloud, RiNet arrives with login, user management, role-based access control, and a responsive UI with a dynamic menu system already wired up. Multi-tenant ready from day one, and no blank canvas to figure out—just a solid foundation your team can actually use from the start.

Visit RiNet

And that's just a small part of what is in the RiCollection Portfolio. And if we haven't built it yet? Well, if you've spent the last ten minutes reading this and thinking "yes, but what about..."—that's exactly the conversation we want to have. Get in touch, tell us what your business looks like and what it needs, and let's build the solution.

Get In Touch