RiWord

What's inside

• Wake word activation — just say "Hey RiWord"

• Keyboard shortcut for hands-free dictation

• Send dictated text to any app, just by naming it

• Search the web by voice — Google, YouTube, Amazon & more

• Open any website or app by voice

• Routines — your own trigger phrases for instant actions

• Built-in browser bubble for quick lookups

• Voice navigation inside the browser — scroll, click, read, find

• Smart punctuation — commas, periods, question marks, all done for you

• Reads your transcription back to you

• "Delete that" / "Scratch that" to remove your last sentence mid-flow

• Say emoji and punctuation marks by name

• Personal word dictionary — teach it names, jargon, and corrections

• Custom voice routines — save any command to a phrase of your choosing

• Works with open windows, taskbar apps, and desktop shortcuts

• Your dictation history saved and copyable

• Multi-language support

• Multiple British English TTS voices

• Starts with Windows, sits in the system tray — always ready

• Dark mode UI

Everything you need to know about RiWord

There are very few things more disruptive to actual thinking than having to stop and type. You're mid-thought, you know what you want to say, and then you have to route that through your fingers — find the window, click into it, type it out, fix the autocorrect mistakes, hit send. By which point you've lost the thread. It happens dozens of times a day and most people have just accepted it as a normal part of working on a computer.

RiWord exists because it doesn't have to be like that. It sits quietly in your system tray and it's always on, always ready. You just say something, and it acts.

How it actually works

You say "Hey RiWord" and you're live. Then it splits into two tracks, and which one you use depends entirely on what you want to do.

If you're composing — a reply to an email, a response in a chat, a note, anything that's going to end up as words on a screen somewhere — you're in message mode. You say what you want to say, and at the end you either say where it's going or tell it to send it. That's the whole thing.

If you want to do something — search for something, open an app, navigate to a website — you're in action mode. You say the command, it carries it out.

The keyboard shortcut works as a faster entry point if you prefer. Both paths exist, both always work.

Sending your words where they need to go

This is the part that's genuinely different. When you finish dictating, you don't have to do anything fiddly to get your words into the right place. You just say where they're going.

You could end a message with "...and send that to Gmail" and RiWord will find your Gmail tab — even if it's sitting behind four other browser tabs — switch to it, and paste the text in. Or you might end with "...Antigravity" and it routes to the Antigravity window. Or "...Notepad." The name doesn't have to be precise. RiWord works out what you mean.

What makes this actually fast is that the routing isn't happening while you type — it's happening while you speak. The moment you say "message," RiWord starts quietly building a map of everything available on your machine: every open window, every app pinned to your taskbar, every shortcut on your desktop. By the time you finish your sentence, the map is already built. Routing to your destination is then just a dictionary lookup — instant.

If an app isn't open, RiWord launches it. If a website isn't open, it opens in the browser bubble (more on that below). If it genuinely can't find where you're trying to send something, it tells you out loud rather than silently putting your text in the wrong place.

Voice commands that actually do things

In action mode, you're not typing — you're instructing. You can open any website or app, search any platform, or navigate to a specific page, all by talking naturally.

It understands that "check the Met Office for weather in Bristol" and "search Google for dog leads" are the same kind of request structured differently. You don't need to find the exact phrasing. "Look up YouTube for that song" and "find YouTube for that song" will both work. For well-known sites — Google, YouTube, Amazon, BBC, Wikipedia, and others — RiWord goes straight to the right URL rather than guessing.

The built-in routines are for things you do repeatedly. If you find yourself saying the same phrase over and over to kick off the same action, you can save it as a routine. RiWord checks for an exact match on your saved routines before it does anything else, so the response is instant — no AI involved, no network call, just immediate action.

The browser bubble

When RiWord opens a website, it doesn't send you flying off into your system browser and losing your context. It opens a floating browser window — what we call the browser bubble — that sits above your other windows. It's styled to match RiWord's dark interface, it has its own navigation buttons, and you can resize it however you like.

The real point of it is that you can control it by voice. You never have to touch it.

Say "scroll down" and it scrolls. Say "find invoice" and it highlights every instance of that word on the page. Say "click pricing" and it clicks the nearest link with that name. Say "read this" and RiWord reads the page aloud to you while you get on with something else. Say "stop reading" when you've heard enough. Say "grab this" and the whole page text goes to your clipboard. Say "close browser" and it's gone.

If you find a page you'd rather open properly in your full browser, one command does that too.

The text gets cleaned up for you

Real speech is messier than typing. You pause. You say "um" or "uh" mid-sentence. You say "scratch that" when you change your mind. You dictate something and realise the capitalisation is wrong.

RiWord handles all of this.

Filler words — um, uh, umm — are stripped out or replaced with a comma depending on where in the sentence they appear. If you say "delete that" or "scratch that," RiWord removes the last complete sentence from your transcription so you can carry on without going back. If you want to shout something — "uppercase that" puts the previous sentence in all caps. "Lowercase that" does the opposite.

For individual words, "uppercase invoice" makes that word all caps wherever it appears. "Lowercase INVOICE" brings it back down. You can say "new line" or "new paragraph" to control the layout of what you're typing.

Punctuation arrives naturally. Commas and question marks are inserted as you speak, and when you finish a session, the completed text gets a final pass to add proper sentence-ending periods and exclamation marks. The result reads like you typed it, not like a raw transcript.

You can also say any punctuation mark by name: "open bracket," "semicolon," "asterisk," "at sign," "hashtag," "ampersand" — they all work. If you want to add an emoji, you say "thumbs up emoji" or "fire emoji" or "clapping emoji" and it drops the emoji character directly into your text. There are dozens of them built in.

The dictionary is yours to teach

There will always be names, technical terms, or phrases that voice recognition gets consistently wrong. The person on the other end of your messages is called Priya, but it keeps writing "Rear." You work in a niche field and there's a product name the recognition has never heard of. You have a client whose company name is an unusual spelling.

The dictionary is where you fix all of that. You tell RiWord what it hears, and what you actually mean. Every time that word comes up in your dictation, it gets replaced automatically before anything reaches the screen. It's your dictionary and it travels with you.

The voice that talks back

When RiWord needs to tell you something — that it's found the app, that it couldn't find the window, that it's navigating somewhere — it says so out loud. You pick the voice from three British English options: Rosie, Cori, or Matt. The models download once and then run entirely on your machine. No internet connection required for the voice feedback.

The history is always there

Every session gets logged. If you dictated something a few minutes ago and realise you need it again, it's in the history panel. You open it, find the entry, and copy it with one click. The panel closes itself after copying so you're not left fiddling with UI.

It runs the way you want it to

Everything about how RiWord behaves is yours to adjust. You can change the hotkey to whatever key combination works for you. You can turn off the silence auto-stop if you'd rather control when recording ends yourself. You can choose whether to show the live transcript on screen as you speak or keep it hidden. You can set how long the transcript stays visible before it disappears. You can tell it to start automatically when Windows starts, so it's just always there.

The browser bubble is optional too. If you'd rather websites always open in your system browser, turn it off and that's how it works.

What about people who aren't hands-free?

The keyboard shortcut always works. It's not a backup for when voice fails — it's an equal way in. All keyboard shortcuts stay in place regardless of what voice mode is active. The app was built knowing that some people will use voice for everything, some will use the keyboard for everything, and most will use a mix of both. Neither approach is treated as secondary.

Built for anyone on Windows

It doesn't care which apps you use. It doesn't require setup for each app. When you route a message to something, RiWord figures out where it is from whatever is actually open and running on your machine. It's not a predefined list of supported apps — it's genuinely whatever you have in front of you.

There's a whole collection of these

RiWord is one part of something bigger: the RiCollection. What if the software your business needs already exists — and can still be made entirely your own? That's the idea behind the Ri Collection: fully working applications, each one customisable to your business.

The Ri Collection

Of course, it's always good to get a feel for what a software company makes, so take a look at just a few of our RiCollection apps. Here is just a taster of what we create.

RiOrganise — Everything your team needs in one room. Task boards, Kanban, Gantt charts, team messaging, a shared calendar, time tracking, invoicing, and an encrypted vault for your passwords and sensitive data. Put your private work and team projects in one spot so you can stop jumping between five different apps all day.

Take A Look At RiOrganise (Demo Available)

RiCreate — Content for your website and your social media, generated from what's actually on your Richah website. It reads your existing content, understands your business, and produces copy that sounds like you. No generic prompts, no starting from a blank page — just content that fits.

Visit RiCreate (Demo Available)

RiMail — The email engine that ties the Richah suite together. Design branded templates with AI, configure your mail profiles, and then let any of your systems send professional, on-brand emails through a single API call. One setup, consistent emails, everywhere.

RiCheck — Peace of mind for the things running in the background. RiCheck keeps an eye on your tasks, services, and processes, and records the exact moment anything stops. So when something goes wrong overnight, you're not guessing what happened — you already know.

RiNet — A fully working intranet, ready the day it's deployed. Whether it goes on premise or in the cloud, RiNet arrives with login, user management, role-based access control, and a responsive UI with a dynamic menu system already wired up. Multi-tenant ready from day one, and no blank canvas to figure out — just a solid foundation your team can actually use from the start.

Visit RiNet

And that's just a small part of what is in the RiCollection Portfolio. And if we haven't built it yet? Well, if you've spent the last ten minutes reading this and thinking "yes, but what about..." — that's exactly the conversation we want to have. Get in touch, tell us what your business looks like and what it needs, and let's build the solution.

Get In Touch